Event Decoration Prices in India

Event planning is extremely exciting until it comes to choosing the right vendors, photographers, videographers, make artists and venue decorators. One of the most essential things is the venue you choose and how you would like to decorate it. Just booking a lavish venue is not enough, it is the decorations you choose that enhance the look of the venue like flowers, linens, lights, candles, and other props in case you wish to have a photo booth, depending on the event you’re hosting. Every corner of the venue needs to be done up beautifully, especially the entrance since that is the first thing people see. By choosing the perfect decorations you can make the venue look mesmerizing.

With the responsibility of perfecting the look of the venue comes the challenge of choosing the right decorator that can meet your needs and give you exactly what you ask for, while keeping the budget in mind. We are here to answer each and every question that might have come to your mind while reading this article, from what questions to ask your decorator to how to choose the right decorator for your needs.

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How much do event decorators charge?

For one session of basic consultation a decorator's fee ranges between Rs. 500 to 1000. This includes taking a look at the venue, discussing the specifications and modifying their skills according to your needs.

Weddings- Decorations can cost anywhere between Rs. 40,000 to 5 lakhs depending on your requirements and budget. Around 20-25% of your wedding budget goes into the venue and decorations. Most couples prefer a grand entrance with loads of lights and flowers, since that is the first thing the guests notice, so make sure you discuss your concerns with your decorator.

Birthday parties- Decorators charge anywhere between Rs. 2000 to 10,000 for balloon arrangement, table set up and putting up other decorations you might need. The cost might increase of decrease a little depending on the type and quality of decorations you purchase.

Anniversary parties- Decorators charge anywhere between Rs. 3000 to 15,000 for decorating the venue with balloon arrangements, flower arrangements, candles, lanterns and lights depending on how fancy the decorations are. If you would like to host a big party, the charges will increase going up to Rs. 20,000 for setting up the venue and decorating It according to your needs for the party.

Special events- decorators charge around Rs. 5000 to 10,000 for special events such as baby showers, gender reveal ceremonies, retirement celebrations, Christmas parties, farewell parties and other personalized events. The price can differ depending on the specifications and what you ask for since the decorations for each event will be different. Cultural events usually lie on the higher side of the price range as finding culture appropriate decorations can be difficult especially if they are not easily available.

Each decorator has their own charges and fee structure. Some decorators charge a flat fee while others divide it according to the percentage expenses or charge a fee on hourly basis. This can change depending on the complexity of the event and the amount of time it takes to plan and execute the program. On an average 15-20% of the total budget of the event is enough to cover the planners cost and source of profit. It is highly recommended to discuss the fee structure of your decorator to every last detail so that you can be satisfied with the service you will be receiving.

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What is the fee structure opted by your decorator?

There are several factors a decorator considers before opting for the apt fee structure. The rates vary based on the location, the type of project and what the market is willing to pay. A decorator can base his fee structure on various factors and understanding this structure in detail before sealing the deal is essential. Here is a breakdown of various types of fee structures:

Flat project fee

Some decorators prefer stating the entire cost of the event inclusive of all fee right at the beginning. This is called a flat fee and is usually quoted for packaged events, where the cost is calculated on a per- person basis. This gives you an idea about exactly how much each aspect of the event will cost and puts the responsibility of managing the budget on the decorator.

Fee based on percentage of expenses

In this method the price is established based on a specified percentage of the total expense of the event. This often costs less than any other form of fee structure. It typically ranges between 15 to 35 percent and is usually negotiable to fit your budget by making cuts here and there. Decorators usually opt for this method if the planning time of the event is minimal and if it is a small scale event.

Fee based on hourly rates

Some decorators charge on an hourly basis for services by giving an estimate of the total number of hours to put up decorations and manage the event in case of any changes. This allows more flexibility for both you and the decorator to adjust and make the changes that are needed along the way at any given time. This also prevents any unexpected expenses and will give you an exact breakdown of your budget.

Fee based on commission

Another way that your decorator may collect their fee is by securing the event venue through commissionable rates. This hands the responsibility of negotiation to the decorator from all the service providers that will be used. This is usually the least profitable way of structuring the fee and usually isn't recommended. If your decorator is opting for this method, it is recommended to have them quote alternative ways of paying for their services as this method is not very feasible and does not help the client keep clear track of their budget. Opting for this method is best if you plan on hosting a huge event on a large scale like a business event.

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Questions to ask your decorator before finalizing the deal

Any event is incomplete without the proper décor. These days decorators are pretty flexible in trying out new ideas and enhancing their skills. So, it is always recommended to discuss all your ideas and thoughts with your decorator and make sure they are taken into account. A few questions to ask your decorator to find out if they are the right fit for you are:

How long have you been in the business?

It is important to know how much experience your event decorator has. Whether they have catered to different types of events, and are they willing to experiment with new and unique ideas. If they have dealt with various events they will be in a better position to offer you exactly what you want as compared to someone who is just starting out and will be open minded towards your themes and concepts.

Ask for a portfolio

Looking at their portfolio will give you a better idea about the types of events they have organized and decorated before. This will also help you understand how efficient they are in their work, what their signature style is and if this is what you are looking for in that particular decorator.

What is their outdoor event policy?

If you're planning on hosting an outdoor event, it is essential to go with a decorator that has a solid plan B in case of a windy day or a rain storm. Make sure you discuss all backup plans possible and ask your decorator to make arrangements accordingly.

How many events do they cater at one time?

It is not highly recommended to choose a decorator that has a long list of commitments apart from your event. This can cause a set back to your event and can create issues with the venue and the prior collection of all decorative items. It is better to have the complete attention and commitment of your decorator on your event at all times.

What is their cancellation policy?

Ask for their cancellation and refund policy before hand in case of an emergency or unexpected cancellation of the event.

Do they provide theme based décor?

In case you plan on having a theme based event, ask your decorator whether they will be able to provide a theme décor. Some decorators might charge extra for this service as finding particular decorations might be difficult, so we would recommend discussing all charges before hand.

Do they offer home décor as well?

If you’re looking for a wedding decorator, don’t forget to ask them if they provide home décor services as well. After all weddings are incomplete without the classic beautifully decorated ‘shaadi ka ghar’!

What is included in the package?

If you are thinking about finalizing a package deal with various different services, do ask about each and every service provided and get them modified according to your needs. Also ask for the budget breakdown of the package being offered, the charges for each service and try negotiating on the prices of each individual service rather than the entire package as a whole.

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